Visa requirements and letter of invitation

General information

Visitors from outside the European Union (EU) should check whether or not a visa is required. In most cases a valid passport will be sufficient. Moreover, visitors from central and eastern Europe should check whether or not special health insurance is required for receiving a visa. All insurance and visa costs must be borne by the participant.

Schengen Agreement

Germany is a member of the Schengen Agreement. The Schengen visa represents the collective of European countries that have mutually decided to eliminate passport and immigration controls at their joint borders.
Participants from outside these countries and the European Union (EU) but with a valid visa for one of the Schengen countries may move freely into and within any other Schengen country.

Letter of invitation for participation in FORCE2017

Participants who need to receive an official letter of invitation in order to obtain a visa, raise travel funds, or for administrative purposes should apply for this document by 20 September 2017 at the very latest. Requests received later than this date may not be processed by the embassies. In order to apply, please send us the following information by email to

  • Title (e.g. Dr.)
  • Salute
  • Full first and last names
  • Company/university
  • Department/institution (optional)
  • Street/PO box, ZIP code, country
  • Passport number (optional)
  • Date of birth
  • Copernicus Office user ID (if available)
  • Is the letter for visa and/or funding purposes (letters for funding purposes will be sent by email; letters for visa purposes will be sent by email and airmail)?

Please be aware that a letter of invitation requests will only be processed for registered participants or for authors of submitted abstracts.

This invitation is not a commitment on the part of the organizers to provide financial support. The organizer cannot provide or sign any EVE documents or guarantee letters.

It should be understood that the organizers can only issue an invitation which includes the time of the conference plus the 2 days directly before and after the conference.